Finance, HR & Office Coordination Support (Part‑Time 60–80%)
Location: Leuven
Contract: 6–12 months
Working model: Hybrid (1–2 days/week from home)
We are looking for a Finance, HR & Office Coordination Support profile to help ensure smooth day‑to‑day operations for our client with a team based in Leuven. This is a hands‑on, part‑time role supporting finance, HR administration, and team coordination in an international environment.
Your Role
Finance & Administration
- Handle supplier invoices (collection, verification, forwarding to accounting partner)
- Prepare and reformat expense reports for internal validation and accounting
- Follow up on insurances and ensure coverage documents are up to date
- Maintain accurate administrative records and support budget tracking
HR Administration
- Draft and maintain employment contracts, personnel files, and absence records
- Manage HR documentation (onboarding files, policies, certificates)
- Prepare HR reports and assist with subsidy applications (e.g. VLAIO, R&D incentives)
- Liaise with external payroll, legal, and HR service providers
Events & Travel
- Organize internal and external events (team meetings, workshops, offsites)
- Manage travel bookings, arrangements, and reimbursements
Languages
- French & English: mandatory
- Dutch: a plus