Vivid Resourcing
Location: Dresden, Germany
Contract: Contract
Duration: 7 months
Working pattern: Monday to Friday
About the role
Our client is looking for a Document Controller, also known internally as a Document Coordinator, to support its project activities in Dresden on a 7-month contract. The role is central to keeping project information accurate, controlled and easy to find. It makes sure the right documents reach the right people, in the right version, at the right time.
The successful candidate will manage the full document lifecycle, from receiving and registering documents through to distribution, revision control and archiving. You will work with project teams, engineers, contractors and other stakeholders, track document status and follow up on outstanding reviews and approvals so information keeps moving. Accuracy and consistency are key, because reliable document control supports quality, compliance and smooth project delivery.
Because the role involves regular communication with both German and English-speaking colleagues and partners, fluency in both languages is required. It suits an organised, detail-focused professional who is comfortable bringing structure to a busy project environment and working Monday to Friday on site in Dresden.
Main responsibilities
- Receive, register and file project documents and drawings in line with document control procedures
- Manage revisions and version control so only current, approved documents are in use
- Distribute documents to internal teams, contractors and stakeholders and keep transmittal records
- Maintain the document register and track the status of reviews, comments and approvals
- Follow up with stakeholders on outstanding documents and review deadlines
- Check incoming documents for completeness, correct formatting and numbering conventions
- Prepare regular document status reports for project teams
- Support handover and archiving of project documentation
- Act as a point of contact for document-related questions within the project team
Requirements
Essential
- Experience as a Document Controller, Document Coordinator or in a similar administrative project role
- Fluent German and English, written and spoken
- Strong organisational skills and close attention to detail
- Confident working with document management systems and MS Office, especially Excel
- Comfortable working with multiple stakeholders and following up on deadlines
- Available Monday to Friday for the full 7-month duration
Desirable
- Experience in an engineering, construction, industrial or technical project environment
- Familiarity with document control platforms such as SharePoint, Aconex or similar systems
- Understanding of technical drawings and document numbering conventions
The offer
- 7-month contract based in Dresden, Germany
- Monday to Friday working pattern
- A central role supporting project teams and stakeholders
- An international working environment in German and English
- Start date and rate to be confirmed with candidates
This Document Controller contract in Dresden is a good fit for an organised, bilingual professional who likes keeping project information structured and reliable. If you have document control experience and are fluent in German and English, this 7-month assignment offers a clear, well-defined role at the centre of the project. Apply below.